1. Scope of the processing of personal data
In principle, we only collect and use personal data of our users insofar as this is necessary to provide a functional website and our content and services. The collection and use of personal data of our users takes place regularly only on a contractual basis or with the consent of the user. An exception applies in those cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is required to fulfill a contract to which the data subject is a party, Article 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are required to carry out pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Article 6 Paragraph 1 lit.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) (f) GDPR serves as the legal basis for the processing.
3. Data deletion and storage duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage can also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
IV. Provision of the website and creation of log files
1. Description and scope of data processing
Every time our website is called up, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected:
(1) Information about the browser type and the version used
(2) The user’s operating system
(3) The user’s internet service provider
(4) The user’s IP address
(5) Date and time of access
(6) Websites from which the user’s system reached our website
(7) Websites that are accessed by the user’s system via our website
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
2. Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 Para. 1 lit.f GDPR.
3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. To do this, the user’s IP address must be saved for the duration of the session.
The storage in log files takes place in order to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
Our legitimate interest in data processing according to Art. 6 Para. 1 lit.f GDPR also lies in these purposes.
4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after 365 days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the accessing client.
5. Opposition and removal option
The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.
V. Use of cookies
1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user calls up a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be clearly identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can also be identified after changing pages.
The following data is stored and transmitted in the cookies:
(1) Language settings
(2) Items in a shopping cart
(3) Log-in information
(4) Session details such as start of the session, last activity
2. Legal basis for data processing
The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR.
3. Purpose of data processing The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after changing pages.
We need cookies for the following applications:
(1) shopping cart
(2) Acceptance of language settings
(3) Remembering search terms
The user data collected by technically necessary cookies are not used to create user profiles.
Our legitimate interest in the processing of personal data in accordance with Art. 6 Para. 1 lit. f GDPR lies in these purposes.
4. Duration of storage, possibility of objection and removal
Cookies are stored on the user’s computer and transmitted to our site from there. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.
VI. Newsletter
1. Description and scope of data processing
You can subscribe to a free newsletter on our website. When registering for the newsletter, the data from the input mask is transmitted to us.
(1) Name
(2) Email address
In addition, the following data is collected when you register:
(1) IP address of the calling computer
(2) Date and time of registration
We will offer the newsletter you have subscribed to in a personalized manner and also evaluate your usage behavior. We use techniques that enable us to recognize whether and when an e-mail was opened, which links in the e-mail were followed by the respective recipient and whether further inquiries or orders via the shopping cart or inquiry systems of the GKS by the Users were triggered.
For the processing of the data, your consent is obtained as part of the registration process and reference is made to this data protection declaration.
In connection with the data processing for the dispatch of newsletters, the data is not passed on to third parties. The data will only be used to send the newsletter.
2. Legal basis for data processing
The legal basis for processing the data after the user has registered for the newsletter is Article 6 (1) (a) GDPR if the user has given his / her consent.
3. Purpose of data processing
The collection of the user’s email address is used to deliver the newsletter.
The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.
The evaluation of the specific use of the newsletter serves to optimize our newsletter in the future and to make it more attractive for the addressees.
4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. The user’s email address is therefore stored for as long as the subscription to the newsletter is active.
The other personal data collected as part of the registration process are usually deleted after a period of 365 days, unless they are required to be retained for a longer period due to other legal provisions, e.g. to document the conclusion of contracts by sending shopping carts via the platform.
5. Opposition and removal option
The user concerned can cancel the subscription to the newsletter at any time. There is a corresponding link in every newsletter for this purpose.
This also enables you to revoke your consent to the storage of the personal data collected during the registration process.
VII. Contact form and email contact
1. Description and scope of data processing
Contact forms are available on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and saved. These data are:
(1) Company name and name
(2) Address
(3) website
(4) Email address
(5) Telephone number for callback requests
6. Your message
(7) Additional information if required
At the time the message is sent, the following data is also stored:
(1) The user’s IP address
(2) Date and time of registration
(3) Date and time of sending your message to us
For the processing of the data, your consent is obtained as part of the sending process and reference is made to this data protection declaration.
Alternatively, you can contact us using the email address provided. In this case, the user’s personal data transmitted with the email will be saved.
In this context, the data will not be passed on to third parties. The data will only be used to process the conversation.
2. Legal basis for data processing
If the user has given his / her consent, the legal basis for processing the data is Article 6 (1) (a) GDPR.
The legal basis for the processing of the data that is transmitted in the course of sending an email is Article 6 (1) (f) GDPR. If the aim of the email contact is to conclude a contract, the additional legal basis for processing is Art. 6 Para. 1 lit. b GDPR.
3. Purpose of data processing
The processing of the personal data from the input mask serves us only to process the contact. If you contact us by e-mail, there is also the necessary legitimate interest in processing the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those that were sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified.
The additional personal data collected during the sending process will be deleted after a period of 365 days at the latest.
5. Opposition and removal option
The user has the option to revoke his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.
In this case, all personal data stored in the course of contacting us will be deleted.
This does not apply if we are subject to tax and commercial law regulations on the storage of such messages. The messages will then not be deleted, but will only be kept for storage purposes.
VIII. Registration, participation in trading
1. Description and scope of data processing
On our website, we offer users the opportunity to register for participation in our trading platform by providing personal data. The data is entered in an input mask and transmitted to us and stored. The following data is collected during the registration process:
(1) names
(2) company
(3) Address
(4) Email address
At the time of registration, the following data is also stored:
(1) The user’s IP address
(2) Date and time of registration
For the same purposes, we also process the data that the user voluntarily provides when opening an account and when participating in trading on the platforms.
The data will first be used by us to provide the respective user account. They are stored in a central user account of the user and can be viewed, changed and updated there at any time.
For the purpose of providing your user account, we will set up a public profile page for you on our platform, on which your company and, if you set this up, your offers can be viewed.
You have the option of adding further information to your publicly viewable profile, which will enable other users to find it more easily and make targeted recommendations for you.
For the purpose of billing, we also collect and process the user’s payment data, namely the bank details provided by him as well as any other payment and billing data.
For the purpose of billing costs for the use of the services, we use qualified payment providers, to whom the payment data is passed on for certain payment types for the purpose of collecting the claim. This applies in particular if legal requirements or internationally agreed financial security standards such as PCI DSS (Payment Card Industry Data Security Standard) make this necessary.
If a user uses the monitoring or notification functions for offers within the scope of the user account, his data will be processed in order to send him the corresponding status messages on the offers observed.
The registered users are automatically presented with needs-based product suggestions or search suggestions. There is also a prioritization of search results on the platform. For this purpose, search queries or order details from registered users are evaluated. The user data collected in this way is pseudonymised by technical precautions. It is therefore no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the user.
In addition, however, the user also has the option of actively participating in trading and posting offers or initiating or concluding contracts with third parties on the platform.
For this purpose, the user first has the opportunity to exchange messages with other members on the platform in order to make inquiries about offers or to submit offers.
Furthermore, the user has the option of concluding contracts with other users. We transmit the personal data of the user necessary for the initiation and processing of a contract concluded by us via the platforms to the respective contractual partner on the platforms. These data relating to inquiries and transactions are also stored in the respective customer account. The same applies to messages exchanged between members, which are also saved in the customer account.
Shipping, billing and other data that the user enters for a transaction, as well as information required for tax and customs clearance (e.g. tax number or other identification numbers) and relevant shipping information (such as shipment number and information on shipment tracking) are also stored in the respective Customer account stored and passed on to the contractual partner of the transaction.
For the purpose of preventing, detecting, containing and investigating illegal activities, we will process data on the use of the platforms and on goods or services offered and transactions carried out. This happens, for example, if we are made aware of cases of fraud or possibly prohibited or illegal activities. This also happens if we are made aware of such cases by members involved in transactions and are asked to help clarify such cases.
As far as a user orders further services, namely chargeable additional services or advertising services, the above statements apply accordingly.
2. Legal basis for data processing
The legal basis for the processing of the data in the aforementioned scope is the fulfillment of a contract to which the user is a party or the implementation of pre-contractual measures, Art. 6 Para. 1 lit. b GDPR.
3. Purpose of data processing
Registration of the user is required to fulfill a contract with the user or to carry out pre-contractual measures.
We operate an internet trading platform on which registered users can conclude binding contracts with third parties. The provision of the platform is a long-term obligation that is subject to a fee and requires registration.
A registration of the user is necessary for the availability of certain content and services on our website.
In order to enable the conclusion of contracts with third parties, content assigned to a specific user account must be saved on our platform. Therefore, it is also necessary to open a user account.
Furthermore, the processing of the data serves to provide you with a safe trading environment that meets your requirement profiles.
4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.
This is the case for those during the registration process to fulfill a contract or to carry out pre-contractual measures with us when the data is no longer required for the execution of the contract. Even after the contract has been concluded, it may be necessary to save personal data of the contractual partner in order to meet contractual or legal obligations.
If the data is stored by us to process contracts with other users, this data is generally stored for the duration while both users involved in the transaction are registered on our platform.
5. Opposition and removal option
As a user, you can cancel your registration at any time. You can have the data stored about you changed at any time.
If the data is required to fulfill a contract or to carry out pre-contractual measures, premature deletion of the data is only possible if there are no contractual or legal obligations to prevent deletion.
X. Use of Google Analytics for web analysis
This website uses Google Analytics, a web analysis service from Google Inc. (“Google”).
Google Analytics uses so-called „cookies“, text files that are stored on your computer and that enable your use of the website to be analyzed. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. If IP anonymization is activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. The full IP address will only be transmitted to a Google server in the USA and shortened there in exceptional cases.
On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies by setting your browser software accordingly; we would like to point out, however, that in this case you may not be able to use all functions of this website to their full extent.
You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading the browser plug-in available under the following link and install: browser plug-in (http://tools.google.com/dlpage/gaoptout?hl=de).
The storage of Google Analytics cookies is based on Art. 6 Para. 1 lit.f GDPR. The storage is unlimited in time, unless you make use of your opt-out options.
XI. Google remarketing
We also use the remarketing or “similar target groups” functions in AdWords from Google Inc. (“Google”) for our advertising. This function enables us to address users who have previously visited our website. Here we can place targeted advertising when a user visits another website on which advertisements for our website are placed by Google.
To carry out these advertising measures, Google uses cookies that are stored on the user’s device in order to document the previous visit to our website and are read out by Google for the subsequent display of advertising on other websites.
This data use is basically carried out by creating pseudonyms. However, if you have given Google your consent that your web and app browser history may be linked to your Google account and that information from your Google account may be used to personalize advertisements, Google will use the data of logged-in users together with data from Google Analytics to Create audience lists for cross-device remarketing. For this purpose, the data from Google Analytics is temporarily linked to the Google accounts of the users in order to optimize target groups.
You can deactivate the use of cookies by Google by setting this in the display preferences (http://www.google.com/settings/ads). You can deactivate the use of cookies by third parties by calling up the deactivation page of the network advertising initiative (http://www.networkadvertising.org/managing/opt_out.asp).
The storage of Google remarketing cookies takes place on the basis of Art. 6 Para. 1 letter f GDPR. The storage is unlimited in time, unless you make use of your opt-out options.
XII. Rights of the data subject
If your personal data are processed, you are affected within the meaning of the GDPR and you have the following rights vis-à-vis the person responsible:
1. Right to information
You can exercise your right to information at any time in accordance with Art. 15 GDPR as to whether we are processing personal data relating to you.
2. Right to rectification
You can exercise your right to correct us at any time in accordance with Art. 16 GDPR and request that incorrect personal data relating to you be corrected.
3. Right to restriction of processing
You can exercise your right to restriction of processing in accordance with Art. 18 GDPR at any time and to request restriction of processing, provided that the legal requirements for this are met.
4. Right to cancellation
You can exercise your right to erasure against us at any time in accordance with Art. 17 GDPR and request that personal data relating to you be erased immediately if this data is no longer necessary for the purposes for which it was collected or otherwise processed.
5. Right to be informed
You can exercise your right to information in accordance with Art. 19 GDPR towards us at any time. If you have asserted a right to correction, deletion or restriction of processing against us, we are obliged to notify all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this is the case proves to be impossible or involves a disproportionate effort. You have the right to be informed about these recipients.
6. Right to data portability
You can exercise your right to data portability in accordance with Art. 20 GDPR at any time. You have the right to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request that it be transmitted to another person responsible, insofar as this is technically feasible.
7. Right to Object
You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Art. 6 Para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.
The person responsible will no longer process the personal data relating to you unless he can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data relating to you are processed in order to operate direct mail, you have the right to object at any time to the processing of the personal data relating to you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.
If you object to processing for direct marketing purposes, the personal data relating to you will no longer be processed for these purposes.
In connection with the use of information society services – regardless of Directive 2002/58 / EC – you have the option of exercising your right of objection by means of automated processes that use technical specifications.
8. Right to revoke the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. Withdrawing your consent does not affect the legality of the processing carried out on the basis of your consent up to the point of withdrawal.
9. Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged violation, if you are of the opinion that the processing of your personal data is against violates the GDPR.
The supervisory authority to which the complaint was lodged informs the complainant about the status and the results of the complaint, including the possibility of a judicial remedy in accordance with Art. 78 GDPR.
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